Essential systems, processes, and tools to keep your startup's finances organized and compliant as you scale from 1 to 100 employees.
12 minute read • Updated January 2024
Pro tip: Set up automated bank feeds to save 70% of data entry time.
Revenue and expenses by category
Assets, liabilities, and equity
Cash in vs cash out
Using the same accounts for personal and business expenses creates a nightmare for bookkeeping and tax filing.
Solution: Open dedicated business bank accounts and credit cards on day one. Use business accounts exclusively for business expenses.
Letting months go by without reconciling accounts leads to errors that compound and become expensive to fix.
Solution: Set a monthly calendar reminder for the 5th of each month to reconcile the previous month's accounts.
Running out of cash because you didn't plan for seasonal fluctuations or large upcoming expenses.
Solution: Create a 13-week rolling cash flow forecast updated weekly. Plan for 3-6 months of expenses in reserves.
Scrambling to organize a year's worth of receipts and transactions in March leads to missed deductions and high accounting fees.
Solution: Implement monthly bookkeeping routines and quarterly tax planning reviews to spread the work throughout the year.
Best for: Pre-revenue or under $100K revenue
Best for: $100K-$1M revenue, 5-20 employees
Best for: $1M+ revenue, 20+ employees, raising capital
Our accounting experts can help you implement the right systems and processes for your startup's stage and budget.